Course Catalog

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General Info

and disclosures

 ACCREDITATION

 NOTICE TO PROSPECTIVE CERTIFICATE STUDENTS


 West Coast Grooming Academy has received approval to operate as a private institution through the State of California. At the time of publication, WCGA is in the process to become a state approved vocational institution through the Bureau for Postsecondary Private Education (BPPE). Once approval is granted, WCGA will seek accreditation through the Western Accreditation Bureau At the time of publication, the Academy nor its certificate programs are accredited by an accrediting agency recognized by the United States Department of Education.

 

Known limitations of the unaccredited certificate program include: 

 (A) Certifications awarded by WCGA are not considered state or national licenses. Each State, Country or Providence may have its own requirements for pet professional licensure, so it is up to the Student to research and pursue proper licensing in their state or country of residence. At this time, the State of California does not require state or national licensure of any kind to work as a pet Groomer or Bather. 

 (B) A degree program that is unaccredited or a degree from an unaccredited institution is not recognized for some employment positions, including, but not limited to, positions with the State of California 

 (C) A student enrolled in an unaccredited institution is not eligible for federal financial aid programs.




 

 ATTENDANCE POLICY


The student shall not miss more than 3 days of class OR be more than 15 minutes late more than 4 times, unless approved, or the student will be dropped from the class. If the student must be absent or leave early from class, the Student must request approval from the Instructor as early as possible. Approved reasons for absences include: personal, family or pet illnesses or medical emergencies, religious holidays, natural disasters, or other personal reasons, as long as they are discussed and approved in advance by an Instructor. If the student is absent for an approved reason, WCGA will allow the student to schedule a make-up day at the next available class time at the Academy’s convenience, and depending on availability. If the student fails to call or show up for class, the student will be marked as a NO CALL/NO SHOW and may not be eligible for a make-up class day.

 

 COURSE ENROLLMENT POLICY


Once a student is enrolled in the course, the instructor’s evaluation and exam score(s) will determine whether or not a student advances to the next course. Students may not skip a course in a sequence. 




 

 DISTANCE LEARNING

Due to the hands-on nature of the courses offered, the Academy is unable to accommodate distance learning at this time. For hybrid courses where a portion of the program’s instruction is not offered in real time, the Academy shall transmit the first lesson and any materials to any student within seven days after the Academy accepts the Student for admission. 

 

 DROPS/WITHDRAWAL FROM COURSES

 
(a) Drop for Absenteeism – Students who fail to at- tend the first class meeting are considered “no shows” and may be dropped. Excessive, continuous or cumulative absence may also result in being dropped. Students must make arrangements with instructors prior to any planned absences from class. 

 (b) 

Drop for Unsafe Performance – A student whose classroom actions are dangerous to the health or welfare of the student, pet or other persons may be dropped from the class. 

 (c) 

Drop for Unsatisfactory Conduct – A student may be dropped from class for unsatisfactory conduct related to the class. This includes, but is not limited to, conduct in class, in the salon or on a field trip. Unsatisfactory conduct includes, but is not limited to, cheating, plagiarism, other forms of academic dishonesty, flagrant violation of instructor direction, actions disruptive to the on-going teaching and learning process, inhumane treatment of animals, sexual harassment, bullying, violence, theft, possession of weapons, alcohol or drugs, or being under the influence of alcohol or drugs.

 

 A student subject to class drops for condition(s) noted in the above may be counseled by the Instructor and the Academy President and given a chance to improve, except when the violation is so flagrant that immediate suspension from class is in order.

 

 If a student is counseled for improvement but there is insufficient improvement in the judgment of the Instructor and the Academy President, or if immediate suspension appears to be in order, a signed class drop form and a written report on the incident will be submitted to the Academy and kept with the Student’s Records. The Academy President and Academy Vice President will obtain and review information available and take action deemed appropriate. The Academy Vice President will inform the student of due process rights if the class drop or other discipline is imposed.

 

 Withdrawal


If the student needs to take a leave of absence due to extenuating circumstances beyond their control, they may do so at any time. The student must submit a request for a leave of absence in writing to an Academy Instructor or Manager. The student will have one (1) year from the date of withdrawal to return, at the Academy’s convenience and depending on availability, to complete their course. 

 

 GRADUATION REQUIREMENTS


 The student may consider themselves a Graduate of West Coast Grooming Academy upon successful completion of all written and technical exams and receipt of their diploma. Diplomas are given for successful completion from the Certified Dog Groomer, Advanced Dog Groomer courses. Other courses deemed as “pre-requisites” are given certificates of completion and are required to move forward into higher level classes, if the student chooses to continue their education.

 

 
HOUSING


 West Coast Grooming Academy does not have dormitory facilities and has no responsibility to find or assist a student in finding housing.

 

 
INTERNATIONAL STUDENTS

 
West Coast Grooming Academy permits enrollment of students from any state or country, as long as the student is able to attain a visa. WCGA is not able to provide visa services, but is prepared to vouch for the student’s enrollment status.


JOB PLACEMENT


Students who have graduated from West Coast Grooming Academy and have received their Certified Pet Hygienist, Certified Dog Groomer or Certified Advanced Dog Groomer certifications are eligible for job placement assistance. Our graduates are in very high demand from corporate grooming salons and privately owned salons and mobile grooming businesses alike. The Academy keeps a record of employers requesting to hire our graduates and matches them up with interested WCGA graduates in their local area or who are willing to travel. The Academy is also able to place groomers and bathers with both PetSmart and Petco locations throughout the nation.


Standard Occupational Classification Codes


West Coast Grooming Academy prepares its graduates to meet the qualifications for the following job classification(s) according to the United States Department of Labor’s Standard Occupational Classification Codes:


39-2021 Non-farm Animal Caretakers


Feed, water, groom, bathe, exercise, or otherwise care for pets and other nonfarm animals, such as dogs, cats, ornamental fish or birds, zoo animals, and mice. Work in settings such as kennels, animal shelters, zoos, circuses, and aquariums. May keep records of feedings, treatments, and animals received or discharged. May clean, disinfect, and repair cages, pens, or fish tanks. Excludes "Veterinary Assistants and Laboratory Animal Caretakers" (31-9096).


Illustrative examples: Dog Groomer, Zookeeper, Kennel Worker, Animal Shelter Worker


Broad Occupation: 39-2020 Nonfarm Animal Caretakers 
Minor Group: 39-2000 Animal Care and Service Workers 
Major Group: 39-0000 Personal Care and Service Occupations 

 

 


LANGUAGE OFFERINGS


 At this time, West Coast Grooming Academy courses are offered only in English. If the student’s native language is not English, the student must demonstrate enough proficiency in English to understand basic instructions and terminology. To assess whether the student is proficient enough in English to be successful in their course, the Academy may require the student to take the Test of English as a Foreign Language (TOEFL).

 

 If the Student is unable to demonstrate enough English language proficiency using TOEFL or the United States Foreign Service Language Rating System, the student may seek approval from the Academy to bring an interpreter/translator with them to class. Any translator/interpreter the Student is approved to bring may not participate in hands-on grooming of any kind and will not receive any kind of credits or certifications.

 

 In the near future, WCGA hopes to add Instructors who are fluent in other languages to accommodate English as a Second Language and non-English speaking students.

 At this time, student textbooks are offered only in English.


 

 QUESTIONS/COMPLAINTS


 Any questions a student may have regarding this catalog that have not been satisfactorily answered by the institution may be directed to the Bureau for Private Postsecondary Education at:

 

 Bureau for Private Postsecondary Education 


 235 Capital Oaks Drive, Suite 400

 
Sacramento, CA 95833



 

 Bureau for Private Postsecondary Education

 
P.O. Box 980818


 West Sacramento, CA 95798-0818



 

 Web: www.bppe.ca.gov

 
Phone: (888) 370-7589 or (916) 431-6959


 Fax: (916) 263-1897

 

 

A student or any member of the public may file a complaint about this institution with the Bureau for Private Postsecondary Education by calling (888) 370-7589 or by completing a complaint form, which can be obtained on the bureau’s internet Web site www.bppe.ca.gov.

 

 RECORDS


 All student records in their original form will be stored at the Academy. All hard copies of student records, with the exception of student transcripts, shall be kept for a period of ten (10) years. All hard copies of student transcripts shall remain with the Academy permanently. Digital copies of student records, including copies of student transcripts, shall also be stored electronically. All digital copies shall be kept permanently in the event of fire or flood.

 

 
STUDENT GRIEVANCES


 West Coast Grooming Academy promotes a positive work and learning environment based on tolerance, acceptance, compassion and professionalism. Inhumane treatment of animals, bullying, sexual harassment, or hateful remarks on the basis of age, race, gender, sexual orientation, or any other personal attributes will not be tolerated and will result in disciplinary action, including but not limited to dismissal from the course. If the student feels that they have been unjustly treated by a peer, customer, instructor or staff member, they may file a complaint with the Academy Vice President or President. WCGA has an open door policy and encourages students to speak with Academy staff at any time, for any reason, without fear of retribution or judgement. All student grievances are considered private and confidential. If the student is not comfortable speaking with an Academy staff member directly, they may submit their grievance in writing or via email instead. Emails may be addressed to: Info@WestCoastGroomingAcademy.com.

 

 STUDENT SERVICES

 
The following student services are available:

  •  Business Counseling
  •  Complimentary Grooming Service for Personal Pets
  •  Discounted Grooming Services for Family & Friends
  •  Discounts on Grooming Tools & Equipment
  •  Educational Workshops
  •  Field Trips
  •  Instructor Office Hours for Tutoring
  •  Job Placement Assistance
  •  Learning Library & Resources
  •  Facility Computers, Internet & Wifi
  •  Unpaid Internships (based on availability)

 

PROBATION, DISMISSAL AND READMISSION 


Academic Probation 
A student shall be placed on academic probation if the student has scored below 50% on over half of their quizzes or fails to submit 25% or more of their assignments. Academic probation may be removed and regular status attained when the student submits all missing assignments and re-takes their failed quizzes, scoring a passing grade.


Academic Dismissal

A student who is on academic probation shall be subject to dismissal if the student fails to submit their assignments and/or fails to re-take and pass all failed quizzes before the last day of class. Students are notified of their dismissal in person by the Chief Academic Officer. Dismissed students who are enrolled for another course are withdrawn until the failed course is re-taken and completed.


A dismissed student may petition for readmission after a lapse of one semester or more. The student must present positive evidence of a serious intent to succeed and have a realistic academic goal identified. If the petition is granted, the student will be admitted on a second stage academic probation and may have enrollment limitations. If the student is subsequently dismissed a second time due to continued substandard academic performance, a petition for readmission will not be considered until two or more semesters have lapsed. If readmitted following a second dismissal, the student will be placed on a second stage academic probation. If the student is subsequently dismissed a third time, a petition for readmission will not be considered until one year has lapsed.


Probation for Unsatisfactory Conduct


Each student should be thoroughly familiar with the Student Code of Conduct and with regulations of the Academy. Students attending the Academy are expected to maintain satisfactory standards of conduct at all times on the campus and in the community. Satisfactory conduct includes conduct which respects the rights of all individuals, which avoids actions disruptive to the on-going educational program and which does not violate specific prohibitions outlined in the Code of Conduct and Enrollment Agreement.


When it is indicated that conduct is unsatisfactory, the student may be subject to the following: reprimand, disciplinary probation, administrative course withdrawal, suspension or expulsion, as conditions warrant. Unsatisfactory conduct includes, among other things, cheating, plagiarism, hazing, harassment, bullying, conduct disruptive to the teaching-learning process, and cruelty, neglect or inhumane treatment of animals. In addition, falsification of information provided to the Academy is basis for dismissal from a course or from the Academy. Individuals engaged in destructive activities involving any kind of physical or psychological mistreatment of students or animals are subject to prosecution under the California State Law banning hazing, animal cruelty, animal abuse or animal neglect, and to dismissal from the Academy. Penalties for individuals, organizations and institutions can be severe. 





STANDARDS FOR STUDENT ACHIEVEMENT

The Standards for Student Achievement are graded on a Pass/Fail basis. Each course has its own minimum standards for completion, which are as follows:


Introduction to Dogs & Dog Grooming:


Part 1: 60 Hours Completed


Minimum of 80% on the Final Written Exam


Part 2: 60 Hours Completed


Minimum of 55 points out of 70 on Technical Evaluation


Certified Dog Groomer Course:


120 Hours Completed


Minimum of 75 points out of 100 on Technical Evaluation


Advanced Dog Groomer Course:


60 Hours Completed


Minimum of 55 points out of 70 on Technical Evaluation


After the minimum standards for the student’s enrolled course have been achieved, the student will have Passed the course. 


TRANSFER CREDITS


West Coast Grooming Academy has not entered into any articulation or transfer agreements with any other colleges or universities, and is unable to accept credit transfers from other colleges, universities, vocational or other grooming schools. There is also no award of credit for prior experiential learning, challenge examinations, achievement tests, or provisions for appeal.


Transferability of Credits Earned


NOTICE CONCERNING TRANSFERABILITY OF CREDITS AND CREDENTIALS EARNED AT OUR INSTITUTION


The transferability of credits you earn at West Coast Grooming Academy is at the complete discretion of an institution to which you may seek to transfer. Acceptance of the educational program is also at the complete discretion of the institute to which you may seek to transfer. If the educational program that you earn at this institution is not accepted at the institution to which you seek to transfer, you may be required to repeat some or all of your coursework at that institution. For this reason you should make certain that your attendance at this institution will meet your educational goals. This may include contacting an institution to which you may seek to transfer after attending West Coast Grooming Academy to determine if the educational program will transfer.


TUITION & FEES


There is a non-refundable $250 Registration Fee to become a student at West Coast Grooming Academy. Each course is individually priced and listed in the Catalog. Students or former students are expected to meet proper financial obligations due to the Academy. Services such as grades, transcripts, diplomas, registration privileges or any combination thereof may be withheld from any student or former student who has not made satisfactory arrangements to meet his/her financial obligation to the Academy.


Schedule of Charges


The Registration Fee and Tuition Deposit are due at the time of enrollment. If needed, the student or third party responsible for payment may make payments on a monthly or bi-monthly basis until the balance of the remaining Tuition is paid. The amount of each payment and the dates each payment is scheduled to be paid on must be arranged at the time of enrollment and be mutually agreed upon. The balance of the remaining Tuition must be fully paid 1 week prior to the first day of class.


Introduction to Dog Grooming

List of Institutional Charges..............................................Amount

Introduction to Dog Grooming: Part 1.......................... $1,750

Introduction to Dog Grooming: Part 2..........................$1,750

Registration Fee (non-refundable).................................$250

Tuition Deposit (credited towards course tuition).....$875

State Tuition Recovery Fund ($0.00 for every $1,000, non-refundable)............................................................................$0

TOTAL CHARGES: $3,750


Certified Dog Groomer Course

List of Institutional Charges..............................................Amount

Certified Dog Groomer Course................................................$3,500

Registration Fee* (non-refundable).........................................$250

Tuition Deposit (credited towards course tuition)..............$875

State Tuition Recovery Fund ($0.00 for every $1,000, non-refundable).....................................................................................$0

TOTAL CHARGES: $3,500

* Note: Registration fee is waived if taken within 2 semesters of Introduction to Dog Grooming Course.


Advanced Dog Groomer Course

List of Institutional Charges..............................................Amount

Advanced Dog Groomer Course..................................$2,500

Registration Fee* (non-refundable)...............................$250

Tuition Deposit (credited towards course tuition)....$875

State Tuition Recovery Fund ($0.00 for every $1,000, non-refundable)...........................................................................$0

TOTAL CHARGES: $2,500

* Note: Registration fee is waived if taken within 2 semesters of Certified Dog Groomer Course.


Additional Institutional Charges

List of Institutional Charges.............................................Amount

† Grooming Tool Kit (optional).......................................$650 + tax

‡ Grooming Smock (optional)........................................$15 each + tax

† Note: Grooming tool kits are recommended for employment due to the fact that employers may expect you to have your own tool kit when you begin your career.

‡ Note: Grooming tool kits and smocks are optional and may be purchased at any time during the course. We recommend purchasing two grooming smocks in the event one gets dirty during class.


Instructional Materials Fee


Students enrolled in grooming courses may wish to purchase certain materials including, but not limited to, textbooks, tools and clothing. Student tool kits are available for purchase if the student wishes to acquire their own. Each purchased tool kit comes with a smock. Additional smocks are available for purchase separately. Tool kits and smocks vary in price and include state sales tax. Student tool kids are available for rent, free of charge. Rented tool kits may not leave campus.


Refunds


To cancel their Enrollment Agreement or withdraw from the Academy and obtain a refund of charges paid, the student must submit a request for a refund in writing to the Academy President or Academy Vice President. If the class has already begun and the student has completed less than 60% of the course, refunds will be pro-rated from the first day of class up through the student’s last day of attendance. If the student has completed more than 60% of the course, the Student is no longer eligible for a refund. 


Student Tuition Recovery Fund


The State of California created the Student Tuition Recovery Fund (STRF) to relieve or mitigate economic losses suffered by students in educational programs who are California residents, or are enrolled in a residency programs attending certain schools regulated by the Bureau for Private Postsecondary and Vocational Education. You may be eligible for STRF if you are a California resident or are enrolled in a residency program, prepaid tuition, paid the STRF assessment, and suffered an economic loss as a result of any of the following:

 1. The school closed before the course of instruction was completed.

 2. The school's failure to pay refunds or charges on behalf of a student to a third party for license fees or any other purpose, or to provide equipment or materials for which a charge was collected within 180 days before the closure of the school.

 3. The school's failure to pay or reimburse loan proceeds under a federally guaranteed student loan program as required by law or to pay or reimburse proceeds received by the school prior to closure in excess of tuition and other costs.

 4. There was a material failure to comply with the Act or this Division within 30 days before the school closed or, if the material failure began earlier than 30 days prior to closure, the period determined by the Bureau.

 5. An inability after diligent efforts to prosecute, prove, and collect on a judgment against the institution for a violation of the Act.




Student Tuition Recovery Fund (STF)
 Disclosures

The student must pay the state-imposed assessment for the Student Tuition Recovery Fund (STRF) if all of the following applies to you: 

 1. You are a student in an educational program, who is a California resident, or are enrolled in a residency program, and prepay all or part of your tuition either by cash, guaranteed student loans, or personal loans, and 

 2. Your total charges are not paid by any third-party payer such as an employer, government program or other payer unless you have a separate agreement to repay the third party. 


You are not eligible for protection from the STRF and you are not required to pay the STRF assessment, if the following applies:

 1. You are not a California resident, or are not enrolled in a residency program.


FINANCIAL AID
At this time, West Coast Grooming Academy does not accept Federal Financial Aid. WCGA does accept State Financial Aid from the California State Department of Rehabilitation only.


FINANCIAL AID


At this time, WCGA does not accept Federal Financial Aid. WCGA does accept State Financial Aid through accepted third party funding.


FINANCIAL AID REFUND POLICY

If the student has received federal student financial aid funds, the student is entitled to a refund of moneys not paid from federal student financial aid program funds. Any moneys paid through a third party, will be returned to the third party payer according to the Refund Policy. To cancel the enrollment agreement or withdraw from the Academy and obtain a refund, the Student must notify an Academy Instructor or Manager in writing, following the Refund Policy as outlined in this Agreement.    


Credit/Money Lending/Personal Loans


If the student obtains a personal loan to pay for their educational program, the student will have the responsibility to repay the full amount of the loan plus interest, less the amount of any refund. If the student receives federal student financial aid funds, the student is entitled to a refund of the moneys not paid from federal financial aid funds. If the student defaults on a federal or state loan, both of the following may occur: (1) the federal or state government or a loan guarantee agency may take action against the student, including applying any income tax refund to which the person is entitled to reduce the balance owed on the loan, (2) The student may not be eligible for any other federal student financial aid at another institution or other government financial assistance until the loan is repaid. The Institution does not, at this time, extend credit or lend money to an individual for institutional or non-institutional charges for an educational program.

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